CONSTRUCTION PROCUREMENT

Buy what the project needs. Keep costs under control.

Manage material and service requirements from RFQ to Purchase Order and receiving, while keeping procurement connected to your project and actual costs.

Requirement → RFQ → Supplier Quotation → Purchase Order → Receiving → Actual Quantity & Cost

Start Free Book a Demo

PROJECT PROCUREMENT

PRJ-00218 · Villa Renovation

+ New requirement

Sample construction procurement register with requirements, suppliers, orders and receiving
Item	Requirement	RFQ	Supplier	PO	Ordered	Received	Status
Cement	PR-1042	RFQ-1042	Gulf Material Supply	PO-1048	500 Bags	350 Bags	Part Received
Concrete blocks	PR-1042	RFQ-1042	Emirates Block Trading	PO-1049	8,000 Nos	8,000 Nos	Received
Reinforcement steel	PR-1046	RFQ-1046	Metro Steel Supply	PO-1052	18 Ton	0 Ton	PO Approved
Floor tiles	PR-1051	RFQ-1051	Pending selection	—	1,200 m²	0 m²	Quoted

PROCUREMENT WORKFLOW

Take procurement from request to receiving.

Keep project purchases organized in one connected workflow. Create RFQs, collect supplier pricing, issue Purchase Orders and track what is actually received.

Requirement

RFQ

Supplier Quote

Purchase Order

Receiving

PROJECT PROCUREMENT

PRJ-00218 · Villa Renovation

+ New requirement

Sample construction procurement register with requirements, suppliers, orders and receiving
Item	Requirement	RFQ	Supplier	PO	Ordered	Received	Status
Cement	PR-1042	RFQ-1042	Gulf Material Supply	PO-1048	500 Bags	350 Bags	Part Received
Concrete blocks	PR-1042	RFQ-1042	Emirates Block Trading	PO-1049	8,000 Nos	8,000 Nos	Received
Reinforcement steel	PR-1046	RFQ-1046	Metro Steel Supply	PO-1052	18 Ton	0 Ton	PO Approved
Floor tiles	PR-1051	RFQ-1051	Pending selection	—	1,200 m²	0 m²	Quoted

Build procurement around the project.

Create procurement requirements based on the materials, services and quantities needed for your project. Keep purchasing connected to the work instead of managing requirements separately.

PROCUREMENT REQUIREMENT · PR-1042

Villa Renovation

Draft

Project

Villa Renovation

Required by

20 Sep 2026

Notes

Structural and first-fix works

Item	Quantity	Unit	Required date
Cement	500	Bags	20 Sep 2026
Sand	40	m³	22 Sep 2026
Concrete blocks	8,000	Nos	24 Sep 2026
Electrical cable	2,000	m	01 Oct 2026

Ask suppliers for the right price.

Create Requests for Quote with the required items, quantities and project details. Keep supplier responses organized against the same procurement requirement.

REQUEST FOR QUOTE · RFQ-1042

Villa Renovation · Structural materials

SENT

Supplier

3 invited suppliers

Response due

16 Sep 2026

Requirement

PR-1042

Cement

500 Bags

Sand

40 m³

Blocks

8,000 Nos

Supplier responses stay attached to RFQ-1042.

Keep supplier quotations organized.

Record supplier quotations against your RFQs so you can review pricing before creating the Purchase Order.

SUPPLIER QUOTATIONS · RFQ-1042

Structural materials · Villa Renovation

3 RESPONSES

SUPPLIER A

AED 42,500

Submitted: 15 Sep
Delivery: 7 days

Pricing and terms shown for review. Supplier choice remains a team decision.

SUPPLIER B

AED 44,200

Submitted: 15 Sep
Delivery: 5 days

Pricing and terms shown for review. Supplier choice remains a team decision.

SUPPLIER C

AED 41,850

Submitted: 16 Sep
Delivery: 10 days

Pricing and terms shown for review. Supplier choice remains a team decision.

Turn an approved purchase into a Purchase Order.

Once the supplier and requirements are confirmed, create the Purchase Order with the project, items, quantities, prices, delivery details and terms.

PURCHASE ORDER #PO-1048

ABC Building Materials

APPROVED

Project

Villa Renovation

Delivery

Project Site · 20 Sep

Total

AED 48,500

Item	Quantity	Unit price	Total
Cement	500 Bags	AED 28.00	AED 14,000
Concrete blocks	8,000 Nos	AED 3.50	AED 28,000
Delivery & handling	1 Job	AED 6,500	AED 6,500

Terms

Delivery against approved PO

Approval status

Approved · General Manager

Track what arrived, not just what you ordered.

A Purchase Order tells you what was purchased. Receiving tells you what actually arrived. Record received quantities against each Purchase Order to keep project procurement and cost information clear.

CEMENT

ORDERED

500 Bags

RECEIVED

350 Bags

REMAINING

150 Bags

70% received

TILES

ORDERED

1,200 m²

RECEIVED

1,200 m²

REMAINING

0 m²

100% received

Bring procurement into project cost control.

Procurement is part of the bigger project cost picture. Use received quantities from Purchase Orders alongside site quantities and posted bills and expenses to understand actual project costs.

Purchase Order

Received Quantity

Actual Quantity & Cost

Project Cost Control

PO received quantity

What arrived against approved purchases

Site diary quantity

What the site recorded as used or completed

Bills & expenses

Posted financial records for the project

ACTUAL PROJECT COST

One cost-control view

Each source remains distinct while contributing to the wider project cost picture.

Start with your standard materials and services.

Use your Catalogue to keep commonly purchased materials and services organized and make procurement easier to prepare.

CATALOGUE · MATERIALS & SERVICES

Procurement catalogue

ADD ITEM

Material / Service	Category	Unit	Standard rate	Supplier	Status
Cement	Material	Bag	AED 28.00	Gulf Material Supply	Active
Steel	Material	Ton	AED 2,450	Metro Steel Supply	Active
Cable	Electrical	Meter	AED 12.50	City Electrical Supply	Active
Tiles	Finishes	m²	AED 62.00	Tile Market Trading	Active
Labour / Subcontract	Service	Job	—	Multiple suppliers	Inactive

PROJECT CONNECTION

Procurement should follow the project.

Keep every purchase connected to the project where the material or service will be used.

Project

Requirement

RFQ

Supplier Quote

Purchase Order

Received Quantity

Site Execution

Actual Cost

Know what is needed. Get supplier prices. Purchase it. Record what arrived. Understand the cost.

BUILT FOR CONSTRUCTION

Procurement built around construction work.

Manage project purchasing across the teams responsible for estimating, procurement, project execution and cost control.